Last Updated: 14th May 2026

1. Introduction

Welcome to National Integrity Bookkeeping (“Company,” “we,” “us,” or “our”). We are committed to protecting your privacy and safeguarding any personal, financial, and business information you share with us. This Privacy Policy explains how we collect, use, store, disclose, and protect your information when you interact with us through our website (https://ni-books.com/), our services, or any other communication channels.

By engaging with our services or providing us with your information, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy. If you do not agree with this policy, please refrain from using our services.

2. Company Information

For any questions, concerns, or requests regarding this Privacy Policy, you may contact us at:

National Integrity Bookkeeping

6262 Weber Rd – Suite 101

Corpus Christi, TX 78413

United States

Email: info@ni-books.com

Phone: +1 361-360-3855

Website: https://ni-books.com/

3. Information We Collect

We may collect and process various types of information from you depending on the nature of your engagement with our services. This includes:

3.1 Personal Identification Information

• Full legal name
• Date of birth
• Government-issued identification numbers (e.g., Social Security Number, EIN/Tax ID)
• Email address
• Phone number(s)
• Mailing and billing address

3.2 Financial and Business Information

Given the nature of our bookkeeping and financial services, we may request and collect sensitive financial information necessary to fulfill project requirements and deliver accurate services, including:

• Bank account details and statements
• Credit card and payment information
• Business financial records, invoices, and receipts
• Tax returns and filing documents
• Payroll records and employee financial data
• Business income, expenses, and transaction histories
• Business registration and licensing documents
• Any other financial documents required for the scope of your project

3.3 Project and Work-Related Information

• Business correspondence and communication records
• Project briefs, requirements, and specifications
• Work deliverables and related documentation
• Contracts, agreements, and service orders

3.4 Technical and Usage Information

• IP address and browser type when visiting our website
• Cookies and usage analytics data
• Device identifiers and operating system information

4. How We Use Your Information

National Integrity Bookkeeping uses the information we collect for the following purposes:

4.1 Service Delivery and Project Fulfillment

• To perform bookkeeping, accounting, tax preparation, and related financial services
• To communicate with you regarding ongoing projects, work requirements, deadlines, deliverables, and queries
• To prepare, process, and transmit project-related documents and reports on your behalf
• To fulfill contractual obligations and service agreements

4.2 Marketing and Promotional Communications

With your consent or as permitted by applicable law, we may use your contact information to send you:

• Marketing materials about our services, promotions, and special offers
• Educational materials, tips, and resources related to bookkeeping, financial management, and business accounting
• Company newsletters, updates, and announcements
• Information about new services, features, or changes to our offerings

4.3 Client Communication

• To send client updates, project status reports, and work-related information
• To respond to your inquiries, questions, and support requests
• To notify you of important changes to our services, terms, or policies
• To coordinate with you on scheduling, appointments, and meetings

4.4 Legal and Compliance

• To comply with applicable federal, state, and local laws and regulations
• To enforce our terms of service and protect our legal rights
• To respond to lawful requests from government or regulatory authorities

5. Your Right to Opt Out of Communications

We respect your communication preferences and provide you with clear, easy ways to opt out of receiving marketing and non-essential communications from us at any time.

5.1 How to Opt Out

You may opt out of our communications through any of the following methods:

1. a) Email: Send an opt-out request to info@ni-books.com with the subject line “Opt-Out Request” and include your full name and the type(s) of communications you wish to discontinue.

1. b) SMS / Text Message: Reply directly to any SMS or text message you receive from us with the word “STOP” or “OPT OUT” to be removed from our text messaging list.

1. c) Marketing Materials: Click the “Unsubscribe” or “Opt Out” link included in any marketing email or electronic communication we send you. This link is typically found at the bottom of the communication.

1. d) Phone: Contact us directly at +1 361-360-3855 during business hours to request removal from any communication list.

5.2 Processing Your Opt-Out Request

We will process your opt-out request within ten (10) business days of receipt. Please note that even after opting out of marketing communications, we may still contact you for essential service-related purposes, including project updates, billing information, legal notices, and responses to your direct inquiries.

6. Data Security and Confidentiality

6.1 Our Commitment to Security

National Integrity Bookkeeping takes the security and confidentiality of your information extremely seriously. We understand that we handle sensitive personal and financial data, and we are committed to protecting it through industry-standard security practices and technologies.

6.2 Secure Cloud Storage

All data and documents you share with us are stored on secure, encrypted cloud servers. Our cloud infrastructure is maintained with the following safeguards:

• End-to-end encryption for data in transit and at rest
• Secure server environments with restricted access controls
• Regular security audits and vulnerability assessments
• Multi-factor authentication for internal system access
• Automated backups to prevent data loss
• Compliance with applicable data protection and cybersecurity standards

6.3 Confidentiality of Your Information

All personal, financial, and business information you provide is treated as strictly confidential. We implement internal policies and procedures to ensure that your data is:

• Accessible only to authorized personnel who require it to perform their job functions
• Never sold, rented, or traded to third parties for their marketing purposes
• Shared with third parties only as described in this Privacy Policy or as required by law
• Handled with the highest level of professional discretion at all times

6.4 Breach Notification

In the event of a data breach that may affect your personal or financial information, we will notify you promptly in accordance with applicable state and federal notification laws, including applicable Texas data breach notification requirements.

7. Sharing of Your Information

We do not sell your personal information. We may share your information only in the following limited circumstances:

• With trusted third-party service providers who assist us in delivering our services (e.g., cloud storage providers, payment processors, software platforms), who are contractually bound to maintain confidentiality
• With government authorities, tax agencies (such as the IRS), or regulatory bodies as required to fulfill your service requests or comply with legal obligations
• With your explicit written consent
• In connection with a merger, acquisition, or sale of all or a portion of our business, subject to confidentiality agreements
• As required by applicable law, court order, or legal process

8. Data Retention

We retain your personal and financial information for as long as necessary to fulfill the purposes described in this Privacy Policy, maintain our service relationship with you, and comply with applicable legal, tax, and regulatory obligations. Financial records may be retained for a minimum of seven (7) years in accordance with IRS requirements and applicable accounting standards.

Upon your request for deletion of your data, we will remove your information from our active systems to the extent permitted by law, while retaining records required for legal compliance purposes.

9. Website Cookies and Tracking

Our website (https://ni-books.com/) may use cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and improve our services. You may manage or disable cookies through your browser settings at any time. Please note that disabling cookies may affect certain functionality of our website.

10. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access and obtain a copy of your personal information we hold
• The right to request correction of inaccurate or incomplete information
• The right to request deletion of your personal information (subject to legal retention requirements)
• The right to restrict or object to certain processing of your information
• The right to data portability
• The right to withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at info@ni-books.com or call +1 361-360-3855.

11. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of any third-party sites you visit.

12. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected information from a minor, we will promptly delete it from our records.

13. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effective upon posting the revised policy on our website with an updated effective date. We encourage you to review this policy periodically. Continued use of our services after any modifications constitutes your acceptance of the updated policy. For significant changes, we may also notify you directly via email.

14. Governing Law

This Privacy Policy is governed by and constructed in accordance with the laws of the State of Texas and applicable federal laws of the United States of America, without regard to conflict of law principles.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please do not hesitate to contact us:

Company Name: National Integrity Bookkeeping

Address: 6262 Weber Rd – Suite 101, Corpus Christi, TX 78413

Email: info@ni-books.com

Phone: +1 361-360-3855

© 2025 National Integrity Bookkeeping. All rights reserved.